About the CAP

CAP BYLAWS

(Incorporating Amendments up to and including June 2011)

By-Law No. 1
- Article I : Name
- Article II : Objects
- Article III : Membership
- Article IV : Admission to Membership
- Article V : Officers and Governing Bodies
- Article VI : Management
- Article VII : Enactment, Repeal and Amendment of By-laws
- Article VIII : Elections
- Article IX : Resignation and Expulsion
- Article X : Provincial Chapters
- Article XI : Local Sections
- Article XII : Student Chapters
- Article XIII : Specialized Divisions
By-Law No. 2
By-Law No. 3

ARTICLE I: NAME

The name of this organization shall be "The Canadian Association of Physicists/Association canadienne des physiciens et physiciennes", hereinafter referred to as "The Association".

ARTICLE II: OBJECTIVES

The objectives of the Association shall be:
1. to further the advance of the Science of Physics;
2. to promote the use of physical discoveries in the interests of humanity;
3. to promote knowledge in the physical sciences and the dissemination of information relating thereto in and between all sections and regions of Canada;
4. to advance mutual understanding and cooperation between physicists on the one hand, and industry, on the other.

ARTICLE III: MEMBERSHIP

The membership of the Association shall consist of:
1. Full Members, who shall be entitled to all the rights and privileges of the Association. Members, who pay an additional fee, of an amount to be determined by the Council from time to time, may be designated as Sustaining Members.
2. Affiliate Members, who shall be entitled to all the rights and privileges of the Association except the right to vote and to hold office, and who shall receive only such journals from the Association as may from time to time be decided by Council. Affiliates may, however, vote for and hold the office of Director of Affiliate Members.
3. High School/Junior College Teacher Members, who shall be entitled to all the rights and privileges of the Association except the right to vote and to hold office, and who shall receive only such journals from the Association as may from time to time be decided by Council. High school/junior college teachers may, however, vote for and hold the office of Director of Affiliate Members.
4. Student Members and Graduate Student Members, who shall be entitled to all the rights and privileges of the Association except the right to vote and to hold office, and who shall receive only such journals as may be decided by the Council. Students may, however, vote for and hold the office of Director of Student Members (undergraduate students) or Director of Graduate Student Members (graduate students) .
5. Corporate Members and Institutional Members, who shall be entitled to all the rights and privileges of the Association. Any corporation, firm, institution, or individual interested in physics may apply for Corporate or Institutional Membership and, if approved by the Membership Committee, shall pay a minimum fee which shall be credited to the Educational Trust Fund (Corporate members) or the General Fund (Institutional members).
6. Academic Departmental Members, who shall be entitled to all the rights and privileges of the Association. Any academic institution having a physics, or physics related, program may apply for this category of membership and, if approved by the Membership Committee, shall pay a minimum fee to be determined from time to time by the Council.
The minimum requirements for admission as Member shall be either
1. a degree of Bachelor of Arts, Bachelor of Science, or an equivalent degree from a recognized university in Physics, Mathematics and Physics, Physics and Chemistry, Applied Physics, Physics and Biology, Engineering Physics, Astrophysics, Physics and Geology, or an allied course; or
2. the equivalent of four full years of experience in some field of physics of a nature satisfactory to the Membership Committee.
An applicant for membership may be admitted as an affiliate if the applicant either
1. does not fulfill the requirements for membership as given in Section 2 but does possess a degree of Bachelor of Arts, Bachelor of Science or an equivalent degree or diploma from a recognized institution; or
2. holds professional membership in an association acceptable for these purposes to the Membership Committee; or
3. has such other qualifications as Council may from time to time decide.
Any applicant who meets the requirements for full membership will not be admitted as an affiliate member.
The requirement for admission as a High School/Junior College Teacher member shall be:
The applicant fulfills the requirements for membership as given in Section 2 or in Section 3, but is employed primarily as a High School or Junior College Teacher and elects not to apply for membership as a Full Member or Affiliate as the case may be.
Admission as a Student or Graduate Student Member :
1. The requirement for admission as a Student Member shall be registration in an accredited undergraduate program of physics, which will normally be taken to mean that the student will be completing at least 12 credit hours of undergraduate courses towards a physics degree during the current/upcoming (starting within 3 months) school term.
2. The requirement for admission as a Graduate Student Member shall be registration in an accredited graduate program in physics.
3. Courses or programs in allied subjects may be considered at the discretion of the Membership Committee.
4. A student whose education has been temporarily suspended but who intends to continue and is still active in the discipline (i.e. has, in the previous twelve months, completed at least 12 credit hours of undergraduate courses towards a a physics degree or was registered in an accredited graduate program in physics), may also be considered for either Student Membership or Graduate Student Membership at the discretion of the Membership Committee.
1. Fees shall be determined annually using a formula whereby in each year the percentage increase in the fees shall be the percentage increase in the Consumer Price Index for the 12 months ending June 1st of the preceding year, as published by Statistics Canada, and the fee in each category so calculated shall be rounded down to the nearest half-dollar; or
2. In any given year, should the Council deem the above formula inappropriate, fees shall be of such value as determined by Council and approved by the Annual General Meeting.
3. Effective 1999 January 1, the membership year shall be from the first of the month nearest to the date of acceptance of membership in the CAP and continue until the same date of the subsequent year. Renewal fees shall be due and payable by the anniversary date.
Any CAP member who, during a membership year, has retired and who no longer receives a substantial portion of their income from the practice of physics may, by submitting written notification thereof with their next year’s renewal, continue as a member in good standing upon payment of the prescribed Retired Member fee.
Any person accepted for membership who meets the requirements for Retired Members may join upon payment of the prescribed Retired Member fee.

Any CAP member who is no longer gainfully employed may submit written notification thereof with their next year’s renewal and, if approved by the Membership Committee, continue as a member in good standing for the next membership year upon payment of the prescribed fee for members no longer gainfully employed. Normally a member is granted this membership rate for one year; however, the member may apply to the Membership Committee for an extension should circumstances remain unchanged at the end of the relief year.
Council shall have the power to enter into an agreement with any other scientific or professional organization to determine a joint fee.

ARTICLE IV: ADMISSION TO MEMBERSHIP

All applications for membership shall be submitted to the CAP Office as hereinafter provided for, on the form prescribed, stating the class of membership for which application is being made.
All applications for membership shall be accompanied by the appropriate membership dues for the first year.
The Membership Committee shall, after an examination of the qualification of the candidate:
1. admit the applicant to the class of membership applied for, or
2. request the applicant to accept a different class, or
3. advise the applicant of further admission requirements which must be met, according to the provisions and standards of Article III.
A member, upon making written application accompanied by evidence of qualifications satisfactory to the Membership Committee, shall be transferred to the class of membership for which application has been made on payment of the appropriate annual fee .

ARTICLE V: OFFICERS AND GOVERNING BODIES

The governing body of the Association shall be a Council consisting of the Immediate Past President; the elected Officers of the Association; the Editor; Directors; the Chairpersons of Specialized Divisions; the Chairs of the Science Policy Committee and the Committee to Encourage Women in Physics; representatives of each geographical district, hereinafter called Councillors, and the Executive Director, as an ex officio, non-voting member, all as hereinafter provided.
The elected officers of the Association, the Immediate Past President, the Director of Professional Affairs, the Director of Academic Affairs, the Director of International Affairs, the Director of Communications, the Director of Full Members, the Director of Student Affairs, and the Executive Director as an ex officio, non-voting member, shall constitute the Executive Committee of the Council, hereinafter called "The Executive". An immediate Past President who is unable to serve shall be replaced by the most recent Past President available.
1. The elected Officers of the Association shall be a President, a Vice-President, a Vice-President Elect, and a Secretary-Treasurer. All elected officers must be Members of the Association. The President shall not be eligible for election as an officer for two years after leaving office.
2. All elected officers shall hold office for an "Association year", which is defined as the period of time from the close of one Annual General Meeting until the close of the next Annual General Meeting.
1. By a majority vote of Members at an Annual General Meeting, suitable electoral districts shall be established for the Association. Two Councillors shall be elected by the Members of each district to represent it, as hereinafter provided. In drawing the boundaries of the Electoral Districts, consideration may be taken of the geographical distribution of Members without regard to the voting strength in each district. The boundaries may be altered or corrected at any subsequent Annual General Meeting, providing always that there be at least one Councillor from each province in which the Association has five or more Members, and that the total number of regional Councillors be no more than twenty-three.
2. A Councillor shall serve for a two-year term. Each vacancy will be filled by the annual election of a Councillor to serve a two-year term, save as hereinafter provided in the event of the death or inability of a Councillor to complete the elected term.
There shall be eleven directors, viz: a Director of Full Members, elected by the Members of the Association, a Director of Affiliate Members, elected by the Affiliate and High School/Junior College Teacher Members of the Association, a Director of Graduate Student Members,elected by the Graduate Student Members of the Association, a Director of Student Members elected by the Student Members of the Association, a Director of Corporate and Institutional Members elected by the Corporate and Institutional Members of the Association, a Director of Professional Affairs, elected by the Members of the Association, a Director of Academic Affairs, elected by the Members of the Association, a Director of International Affairs, elected by the Members of the Association, a Director of Student Affairs, elected by the Members of the Association, a Director of Communications, elected by the Members of the Association, and a Director of Science Policy, elected by the Members of the Association.
The terms of office for Council positions are as defined in these by-laws. Any regional councillor, Director, or councillor-at-large who wishes to serve an additional term in their current position may submit a written request to be included in the next slate of nominations circulated to the membership to the Nominating Committee at least five months prior to the end of their term. The decision of the Nominating Committee as to whether the renewal of their term will be sought as part of the slate of nominations is final.
At its first meeting, as hereinafter provided, the Council shall appoint an Editor who shall be a Member of the Association. The Editor shall hold office at the pleasure of the Council for the Association Year .
From time to time when the position becomes vacant, the Council shall appoint a full time salaried Executive Director. The Executive of the Association shall be responsible for arranging an agreement between the Association and the Executive Director regarding such matters as salary, pension, tenure, etc. as determined by the Council .
The President, Vice-President, and Director of Student Members shall hold office for a term of one year. The Director of Graduate Student Members shall hold office for a term of two years. The Secretary-Treasurer and the remaining Directors shall normally hold office for a term of three years. The Vice-President Elect shall automatically succeed to the office of Vice-President.
All members of the Council, except the immediate Past President, Executive Director, Editor, the Chairpersons of Specialized Divisions, and the Chairs of the Science Policy Committee and the Committee to Encourage Women in Physics shall be elected under the provisions of Article VIII.
There shall be a Membership Committee composed of the VP-Elect, who shall be chairperson, ex officio, the Executive Director who shall be permanent secretary, the Director of Full Members, the Director of Affiliate Members, the Director of Corporate and Institutional Members, the Director of Student Members and the Director of Graduate Students Members. The meetings of the Membership Committee shall be called by, and at the discretion of, the VP-Elect. There shall normally be at least one meeting of the Committee per Association year.
There shall be an Editorial Board composed of the Editor, the Executive Director as Managing Editor and three members appointed by Council at its first meeting. The Board may add members of its choice at its first meeting. Meetings of the Board shall be called at the discretion of the Editor, or at the request of the Executive. The Board shall hold office for the Association Year .

ARTICLE VI: MANAGEMENT

The fiscal year of the Association shall be a calendar year and shall close on December 31st.
The Head office of the Association shall be at the City of Ottawa, Canada.
1. The Council shall be responsible for matters of Policy affecting the Association and for the government and regulation of the Association.
2. The Executive shall be responsible for carrying out the policies laid down by the Council and for the regulation and routine business of the Association with powers plenary to those of the Council, save as where expressly limited by the regulations and resolutions of the Council as mentioned in sub-paragraph (a) above of these by-laws.
1. There shall be not less than three meetings of Council in each Association Year. At the first meeting, soon after its election, the New Council shall determine matters of policy and transact such business as the General Meeting may have recommended to it, appoint the Editorial Board, and generally establish plans and policy for the Association Year.
  At its last meeting, which shall take place shortly before the next Annual General Meeting, the Council will receive a report on the activities of the year for submission to the membership at the Annual General Meeting hereinafter provided for .
  
  An additional meeting, and preferably two, shall be held for the Council to execute proper government of the Association. These could be held prior to and following the termination of the fiscal year .
  
  In instances where matters arise which require Council approval before the next scheduled meeting of Council, the Executive may distribute a motion, with sufficient background information to allow the Council member to make an informed judgement, to all Council members by e-mail or fax. Except in extenuating circumstances, Council will be given at least five working days in which to register their vote on the motion, by e-mail or fax, to the CAP’s Executive Director. At least one-third of Council members must respond to be considered a valid vote; a non-response is not considered a negative vote. Should quorum be achieved, a simple majority will be considered Council’s decision.
2. There shall be not less than four meetings of the Executive, the said meetings to be held at the Head Office of the Association or at a place designated by the Executive. Additional meetings of the Executive may be called from time to time by the President when considered necessary and appropriate by that Officer. Minutes of all meetings of the Executive shall be made available to each member of the Council, and the Executive shall submit an Annual Report at the Council's last meeting of the Association Year.
3. A quorum of the Council shall be one third (1/3) and of the Executive a majority of their respective memberships as established by these by-laws.
1. There shall be an Annual Meeting within 15 months of the previous one, normally held between the 15th of May and the 15th of July in each year, at a place and on a date to be established by the Council. At this General Meeting the Annual Report of the outgoing Council shall be given, and the report of the Teller Committee as hereinafter provided on the election of officers of the Association shall be rendered. Additional General meetings of the Membership may be called by the Executive from time to time as it may deem necessary and advisable.
2. Fifty Members shall constitute a quorum for the Annual General Meeting. One third of the Members shall constitute a quorum for other General Meetings.
1. Meetings of the Council and Executive may be held from time to time in accordance with these by-laws and at any place without formal notice if all the Members of the Council or the Executive as the case may be are present or if those absent have signified their consent in writing to the meeting being held in their absence. Notice of formal meetings of the Council and Executive shall specify the time and place of such meeting and shall be delivered, mailed, e-mailed or faxed to each member of the Council or the Executive as the case may be not less than two days before the meeting is to take place.
2. Notice of the time and place of the meeting of members in General or Special meetings and the general nature of the business to be transacted shall be mailed, e-mailed, or faxed to each member by the CAP Office at least ten days before the holding of the meeting.
The President shall be the regular presiding officer at meetings of the Association, the Council and the Executive Committee, and shall be an ex-officio member of each Committee as herein established.
The Vice-President shall assume the duties of the President in the absence of that Officer. In the additional absence of the Vice-President, the Vice-President Elect shall assume the duties of the President.
The Secretary-Treasurer shall have general supervision of the correspondence and records of the association, and the financial affairs of the Association.
The Executive Director, or his/her designate (approved by the President in advance of the meeting), shall attend all meetings of the Executive, the Council and all General Meetings of the Association to record the proceedings; shall conduct the routine correspondence of the Association, keep full and complete records and prepare material and agenda for all such meetings, as directed by the President; shall have immediate charge of the books of account and shall be insured; shall receive applications for membership which shall be promptly referred to the Membership Committee for action; shall keep and from time to time distribute as directed by the Executive accurate records of the Association membership; and shall assume such additional duties as may be decided by the Executive.
The Editor shall be responsible for the publication of such periodicals and other literature as may be decided by Council from time to time.
In the event that any member of the Council or Executive is unable to act, the Council may elect a substitute who will then be authorized to perform the duties of the office for the balance of the Association Year.
The Association Bank shall be selected by the Council, on the recommendation of the Executive, to ensure the maximum benefit to the Association. All Association funds shall be deposited in an account requiring two signatures for withdrawal, that of the Executive Director and the Secretary-Treasurer or either one of them with any one of the President, Vice-President, and Vice-President Elect. The Executive Director shall be empowered to sign the bank's form of settlement and release, and to delegate this authority.
Funds from the main Association account may be deposited in any branch or branches of the Association Bank in accounts as authorized and limited in size by the Executive. Funds from these accounts may be withdrawn to make current disbursements on the signature of individuals authorized by the Executive. Before additional funds are transferred at the end of each fiscal year from the first-mentioned account to another account, the individuals shall submit to the Executive Director a statement of revenues and expenditures for the year. The Executive Director or nominee shall be empowered to sign the bank's form of settlement and release.
The Executive shall appoint an Auditor who shall examine the books of account of the Association in each fiscal year and who shall submit a report to the Executive to be presented at the Annual General Meeting of the Association.
It shall be the duty of the Executive Director to keep the corporate seal of the Association and to certify documents issued by and under the authority of the Association.
No Councillor or Officer shall be required to vacate office by reason of being concerned in, interested, or participating in any contract for work done for the Association. However, the councillor or officer shall not vote in respect to any such contract, and shall disclose any such interest to Council or to the Executive.
A member of Council or Executive may be voted sums of money by the Council or Executive for out-of-pocket disbursements.

ARTICLE VII: ENACTMENT, REPEAL AND AMENDMENT OF BY-LAWS

Proposals for additions, corrections, or amendments to the By-Laws may be forwarded to the Executive Director by means of a resolution passed by Council, a resolution passed by the Executive, or a petition signed by at least ten members in good standing. The proposals must be received by the Executive Director at least four months before an Annual General Meeting at which it is desired that they be considered.
The Executive Director shall submit any such proposals to all Members in writing by e-mail, fax, or regular mail, at least two months before the Annual General Meeting at which they are to be considered, and shall place discussion of these proposals on the agenda of the meeting. A secure, online ballot will be posted to the member services section of the website within one week of circulating the proposed amendments to the membership. Any member wishing to vote by proxy must complete the online ballot by the posted deadline, which will set to be 3 weeks prior to the Annual General Meeting at which they are to be considered.
When discussion of the proposed amendments takes place at the Annual General Meeting, the President or his/her designate will review each amendment and, after establishing quorum, will call for a vote in favour or against each proposal. The proxy votes will be added to this count. If at least sixty percent of the votes cast are in favour of the proposed additions, corrections, or amendments, considered separately, then these proposals shall be separately declared adopted.

Amendments to proposals will be out of order.
If required, a Teller Committee of three Members shall be appointed by the Annual General Meeting to receive the votes, as soon as discussion and subsequent voting has ceased. The Teller Committee shall report the results of the vote before the Annual General Meeting shall have adjourned. If at least sixty percent of the votes cast are in favour of the proposed additions, corrections, or amendments, considered separately, then these proposals shall be separately declared adopted.
The repeal, amendment, addition, or correction of By-Laws not embodied in Letters Patent shall not be enforced or acted upon until the approval of the Minister of Consumer and Corporate Affairs has been secured .
Amendments affecting the membership of the Council of the Association shall become effective at the end of the Association Year. Other amendments shall become effective at the end of thirty days after the approval as required by the Canada Corporations Act has been secured from the appropriate authority.
Copies of the amended by-laws will be posted to the CAP’s website as soon as practicable after adoption .

ARTICLE VIII: ELECTIONS

The Executive shall appoint a Nominating Committee which shall produce a slate of nominees for election to the Executive and Council of the following year.
The Nominating Committee shall be composed of the Past President and three Association Members, appointed within one month following the Annual General Meeting each year. The Past President normally chairs the Committee.
A call for suggestions for Council members will be published in Physics in Canada no later than the 30th of October each calendar year. The deadline for submission of suggestions shall be November 30th. For regional Councillors, the candidate must reside in the district to be represented. A candidate for Director of a membership category must be a member in the class of membership which the person is proposed to represent, except that the Director of Affiliate Members may be either an Affiliate Member or a High School/Junior College Teacher Member, and the Director of Corporate and Institutional Members may be any member of the Association provided their nomination is supported by the Executive.
The slate of nominations determined by the Nominating Committee shall be sent to all Association members, by e-mail, fax, or regular mail, on or before March 1st in each year. At the same time, the membership at large shall be invited to forward additional nominations to the Executive Director by March 15^th (postmark date) of each year. Nominations postmarked after that date shall not be considered.
All nominations must be signed by two members sponsoring the nomination, and also by the nominee, who thus accepts the nomination. Persons nominated as members of the Executive must also signify their willingness to attend meetings of the Executive, if elected. To be eligible for the office of President the person proposed must have served on the Council .
When more than one nomination for any office has been received, the CAP Office shall solicit candidate statements from each nominee and prepare secure, online electronic ballots (one for each such office, bearing the names and candidate statements of the nominees for the office in alphabetical order). The CAP Executive Director shall oversee the creation and verification of a secure, online election process accessible by CAP members only, through their membership services login. The CAP Office shall e-mail each member of the Association eligible to vote for the position in question, not later than March 31^st, a notice inviting them to access the online system and submit their vote by April 15^th; the vote submitted by the President of the Association will only be considered in the case of a tie.
At least 10% of the members eligible to vote for the position in question must respond for the vote to be considered a valid vote. Once the CAP membership clerk has verified, and reported to the Executive Director and the Past-President, that quorum has been achieved, a simple majority will be considered the decision of the members. If quorum is not achieved, the deadline shall be extended for 7 days and eligible voters will be sent a follow-up e-mail advising of the need for the extension and encouraging anyone who hasn’t registered a vote to do so prior to the new deadline. This process will be followed until quorum has been met
The candidate receiving the largest number of votes for a particular office shall be declared elected. In case of a tie, the vote received from the President of the Association in accordance with item (7) above shall be used to determine the winner.
The changeover from old to new council members will take place during the Annual General Meeting, normally held as part of the CAP's Annual Congress.

ARTICLE IX: RESIGNATION AND EXPULSION

A member may resign from the Association by submitting a written resignation to the Executive Director.
When a member's annual fees have become one year in arrears, the membership shall be suspended. Reinstatement may be made at the discretion of the Membership Committee, which may also in its discretion waive the payment of all or part of arrears.
A member may be expelled for conduct deemed to be detrimental to the achievement of the aims and objectives of the Association. To initiate action for the expulsion of a member, a written complaint must be submitted to the Executive Director, who will refer the complaint to the Executive. The Executive shall then notify the member of the charges and of the time and place of a hearing before the Executive. The hearing shall take place by teleconference, videoconference, or, if practical, in person not sooner than a month and no later than three months after the date of the member's notification. The member may present a defence in person, by representative, or in writing. There must be two-thirds of the Executive present at the hearing, and two-thirds of those present must be in favour of the expulsion in order that this action may be taken. The decision of the Executive shall be final.
Any member who has been expelled may apply for re-admission after an interval of at least two years. Application for re-admission shall be submitted to the Executive Director, who shall refer it to the Executive. The favourable vote of at least two-thirds of the Executive shall be required for the re-admission of an applicant.

ARTICLE X: PROVINCIAL CHAPTERS

A provincial chapter composed of members residing in a Province may be established by Council at the request of such members. The Council shall determine the number, kind, and method of election of the officers of such provincial branch. Any such branch, if formed, shall be subject to the control of Council, and shall not possess authority to take any action, or enter into any agreements, establish By-Laws, or raise funds without the consent of Council.

ARTICLE XI: LOCAL SECTIONS

A Local Section of the Association may be established by the Council in any area or municipality at the written request of ten or more Members residing in such area, and if formed shall be designated by the name of the city, municipality, or by the name chosen by the majority vote of the Members of the Local Section .
When a Local Section offers services which are, in the opinion of the Executive, additional to the normal privileges of membership, it may be authorized by the Executive to make a charge for such services .
Local Sections shall provide the means of implementing the objects of the Association by holding periodic meetings within their territory, and by other means.
Sections shall elect from their members a local Executive consisting of a Chairperson, a Secretary-Treasurer and other members. The terms of office of the elected members shall not exceed three (3) years. The immediate past Chairperson of the Section and the Councillor representing the electoral district in which the section is situated shall be voting members of the local Executive.
Sections shall adopt By-Laws providing for the election and the terms of office of officers, the holding of meetings, and other matters of local jurisdiction, but such By-Laws shall not come into force until approved by the Executive.
Where not otherwise provided for, Sections shall conform in the rules of order and general procedures to the method and rules adopted by the Association.
Secretaries of Sections shall present an Annual Report to the Executive, which shall present a general report on the activities of the sections to the Council.
The establishment of a Section shall not release the members from any of their obligations to the Association, nor shall the Association be liable for any expenses incurred or obligations undertaken by Sections without the approval of the Executive.
A Section shall not publicly enunciate any policy or take any public action without first consulting the Executive and obtaining its approval.
Local Sections may be financed from the funds and revenues of the Association, and by such grants as the Executive may approve from time to time .

ARTICLE XII: STUDENT CHAPTERS

Student Chapters may be established by the Executive at universities, the membership to consist of Students in the district who desire to join the Chapter.
Student Chapters so formed shall have the right to nominate one of their own members to the Local Executive of the Local Section representing the Association in the area in which the University is located.
The Chairperson of the Local Section or the chairperson's nominee shall be ex-officio member of the Student Chapter Executive. If no Local Section exists, the Executive will name one member to the Student Chapter Executive.
Student Chapters may be financed from the funds of the Association, and by such grants and rebates as the Executive may approve from time to time. When a Student Chapter offers services which are, in the opinion of the Executive, additional to the normal privileges of membership, such Chapter may be authorized to charge for such services.
Student Chapters shall adopt By-Laws providing for the election of Officers, the holding of meetings, and such other matters of local jurisdiction as may be deemed advisable in the opinion of the majority of members. The By-Laws of Student Chapters must be approved by the Executive.
Physics Clubs, Mathematics and Physics Clubs, and similar Science Students' Clubs desiring affiliation as Student Chapters under the general conditions set out in this article may be granted affiliation as Student Chapters by the Executive at its discretion.

ARTICLE XIII: SPECIALIZED DIVISIONS

Specialized Divisions may be established by the Council for members having a common interest in physics.
A request to establish a specialized Division must be submitted to the CAP Office and accompanied by a list of full and graduate student members who have submitted a written notice of intention to join the specialized Division and pay any applicable division membership fee. Such list must contain at least 5% of the full membership at the time of application in order for the application to be considered. Applications which meet these requirements will be considered first by the Executive and then, if supported, by Council at the next available meeting. In some instances, the Executive may create a Topical Group, which will be a full participant in the next year’s Congress Program Committee, to assess the viability of the proposed division before it is established.
Any specialized Division whose membership falls below the required minimum for three consecutive years may be reclassified a Topical Group. Reinstatement as a full Division is subject to the same conditions as a new Division.
Specialized Divisions shall elect from their own number an Executive Committee consisting of a Chairperson, a Secretary-Treasurer, and other members. The terms of office of the Chairperson, Vice-Chairperson and the Secretary-Treasurer shall not exceed three (3) years.
Specialized Divisions shall adopt By-Laws providing for the election and the terms of office of officers, the holding of meetings, and other matters, but such By-Laws shall not come into effect until approved by the Executive. The By-Laws shall provide for dissolution of the Specialized Division.
When a specialized division offers services which, in the opinion of the Executive, are additional to the normal privileges of membership, it may be authorized by the Executive to make a charge for such services.
Specialized divisions may be financed by special revenues subscribed to the Association for their welfare and support.

BY-LAW NO. 2

Be it enacted as By-Law No. 2 of the Canadian Association of Physicists as follows:

The Executive of the Association may from time to time:

1. Borrow money on the credit of the Association in such amounts and upon such terms as may be deemed expedient.
2. Issue bonds, debentures, debenture stock, both perpetual and terminable, or other securities of the Association for such sum and at such price as may be deemed expedient or be necessary.
3. Pledge or sell such bonds, debentures, or debenture stock or other securities of the Association for such sum and at such prices as may be deemed expedient or be necessary.
4. Charge, mortgage, or pledge any or all of the real or personal property, including book debts and unpaid calls, rights, powers, undertakings, and franchises of the Association to secure any bonds, debentures, debenture stock or other securities or any liability of the Association.
The Executive may from time to time authorize anyone to make arrangements with reference to the money borrowed or to be borrowed as aforesaid, and as to the terms and conditions of the loan thereof, and as to the securities to be given therefor, with power to modify or vary such arrangements, terms and conditions, and to give such additional securities for any monies borrowed or remaining due by the Association as the Executive may authorize, and generally to manage, transact, and settle the borrowing of money by the Association.
The Executive may from time to time authorize anyone to sign, execute and give on behalf of the Association all documents, agreements, and premises necessary or desirable for the purpose aforesaid, and to draw, make, accept, endorse, execute, and issue cheques, promissory notes, bills of exchange, bills of lading, and other negotiable or transferable instrument, and the same and all renewals thereof so signed shall be binding upon the Association.
The powers hereby conferred shall be deemed to be in supplement of and not in substitution for any powers to borrow money for the purposes of the Association possessed by its Executive independently of a borrowing By-Law.

BY-LAW NO. 3

Be it enacted as By-Law No. 3 of the Canadian Association of Physicists as follows:

The Executive may from time to time:

Borrow money upon the credit of the Association in such amounts and upon such terms as may be deemed necessary;
Issue bonds, debentures, debenture stock, or other securities of the Association for its lawful purposes, as may be deemed expedient and pledge or sell the same for such sums and at such prices as the Executive shall determine;
Hypothecate, mortgage, charge or pledge all or any of the real or personal movable or immovable, property, undertakings, and rights of the Association to secure any such bonds, debentures, debenture stock, or other securities, or any money borrowed or any other liability of the Association.
Delegate to such one or more of the officers and directors of the Association as may be designated by the Executive all or any of the powers conferred by the foregoing clauses of this By-Law to such extent and in such manner as the Executive shall determine at the time of such delegation.
Give indemnities to any person who has undertaken or is about to undertake any liabilities on behalf of the Association and to secure such person against loss by giving him a mortgage or charge upon the whole or any part of the real, or personal property of the Association.

Canadian Association of Physicists

Menu

Recent News from CAP