Instructions for Oral Presenters

DURATION OF TALK

Contributed talk:  15 minutes and allow a three-minute period for questions

Invited talk: 30 minutes and allow a five-minute period for questions

It is important to respect the time allocation to ensure that the session runs smoothly, efficiently and finishes on time.

CONFERENCE ROOM AV EQUIPMENT

All technical session rooms are equipped with overhead projectors, video projector, manual and electric screens, internet access and a Windows XP computer. Technical assistance will be available either through room monitors, roving technical assistants or at the Registration desk.

Presenters are asked to put their talks into PDF or PowerPoint format and upload them via the congress program web site at least a day prior to the start of the session (instructions below). They could also bring a PDF backup on a USB key to be downloaded onto the computer 30 minutes prior to the start of the session. Presenters are strongly encouraged not to use their own computers. Those who do use their own computers risk having their talk shortened if technical difficulties arise, as we need to adhere to the published schedule. Note that for MAC computers, presenters need to bring their own adaptor.

Since talks must be kept to the schedule, you are encouraged to arrive for your session at least 15 minutes early or test the presentation in advance. Assistance will be available through a student volunteer in the room.

TO UPLOAD YOUR PRESENTATION TO THE CAP CONGRESS INDICO WEBSITE

–              Go to http://indico.cern.ch/e/CAP2017 .

–              Log in to your account.

–              Select “My contributions” under the “My Conference” link on the left.

–              Once in the “My contributions” area, click on the title of a contribution.

–              To submit material, click on the Pencil icon beside Presentation Materials. A dialog box will open.

–              Click “Upload files”, and follow the instructions.

–              Your file will now appear in the contribution details and will be accessible through the session timetable.

ORAL STUDENT COMPETITORS

All oral competition entries will be presented and judged initially in the parallel technical sessions as scheduled from 10h30 Monday through 14h45 Wednesday. The list of the winners of the divisional oral competitions, together with the list of the 8 finalists for the Thursday afternoon CAP Best Student Oral Presentation Competition, will be posted by the end of the day Wednesday, May 31, at the CAP desk in the registration area and on the Congress website (http://www.cap.ca/congress-conference/past-congress/congress-2017/).

See complete guidelines by clicking “Oral Guidelines” under “Best Student Presentation Competition” on the left.